Stevens Community Humane Society Administration and Governance

Mission Statement

The objective of this society shall be prevention of cruelty to animals and to promote responsible pet ownership.

SCHS Minutes

These minutes are publicly available but have been edited to protect the privacy of members of the community. Minutes from SCHS Board of Directors' Meetings and our annual General/Community Meetings are available. Minutes begin in 2012 and additional archives will be added in the future.

Board Members

Board of Director Resources

Board of Directors Dropbox repository (password required).

Stevens Community Humane Society By-laws

ARTICLE I – Name

The name of the society shall be the Stevens Community Humane Society, a non profit society.

ARTICLE II – Purpose

The objective of this society shall be prevention of cruelty to animals and to promote responsible pet ownership.

ARTICLE III – Membership

Section 1- Membership
A person who donates a monetary gift equivalent to or exceeding the annual dues to the society shall be a member.

Section 2 – Voting Privileges
Any individual paying at least annual dues will receive one vote in any election.

Section 3 – Termination of membership
A member may be expelled from membership or a membership may be suspended for non-payment of the member’s financial obligations to the Society or for conduct as a member that is detrimental to the best interest of the Society. The Board of Directors will have full discretionary powers in doing so.

Section 4 – Meetings
An annual meeting of the members will be held at a time set by the Board of Directors once per calendar year. Special meetings may be called by the Board of Directors, President or at the request of twenty-five (25) percent of the membership. Notice shall be communicated to the membership at least fifteen (15) days prior to the meeting.

ARTICLE IV – Board of Directors

Section 1 - Number
The Board of Directors shall consist of nine (9) voting members eighteen (18) years old or older in good standing. Four who are the officers of the Society (Refer to article 5).

Section 2 – Term of Office
A director shall hold office for a term of three (3) years or until a successor is elected. Directors are divided into three groups with staggered terms arranged so that one group will be elected every year.

Section 3 – Manner of Elections
Directors shall be elected by a majority of voting members casting a vote. Votes will be accepted electronically or by ballot and voting ceases at the end of the General Meeting.

Section 4 – Authority
The Board will elect officers for the Society. The Board shall have control and responsibility for the managing the affairs of the society. The will also have authority to fill vacancies on the Board for the remainder of a term if circumstances dictate the need to do so. The Board shall establish and/or dissolve committees as necessary. The Board shall approve and appoint all appropriate committee membership. The Board shall also set fees for memberships, adoptions/surrenders, care and upkeep of animals in Society custody, and other fees associated with the affairs of the Society.

Section 5 – Meetings
The Board of Directors shall meet not less than quarterly based on a calendar year. The Board or the president may hold other meetings as deemed necessary by the Board.

Section 6 – Quorum
Five directors currently in office shall constitute a quorum for the transaction of business.

ARTICLE V - Officers

Section 1 – Number and Titles
The officers of this society shall be President, Vice President, Treasurer, and Secretary.
The Board of Directors at the first board meeting following elections, to serve a term of one year, shall elect all officers. They will begin office following their election or no later than July 1st. All officers shall be elected from the membership of the Board.

Section 2 – President
The President shall be the chief executive officer of the Society. He/She shall preside at all meetings of the Board and of the Society. He/She shall have authority to sign such papers as may be required to conduct business for the welfare of the Society. This shall include the co-signing of any checks made out by the Treasurer in excess of $200.00 and all vouchers. The President shall deliver a message to the members at each General Meeting.

Section 3 – Vice President
The Vice President shall in the absence or disability of the President perform the duties of the President.

Section 4 – Secretary
The Secretary shall give notice of the time and place of all meetings and preserve the record of the proceedings of the Society. They shall perform such other duties as are usually expected of such officer.


Section 5 – Treasurer
A - The Treasurer shall have charge and custody of the financial records of the Society.
The Treasurer shall be responsible for depositing into and withdrawing from a bank designated by the Board of Directors. He/She shall have responsibility for all monies received and shall perform such other duties as are usually expected of such officer.
The Treasurer shall have the authority to sign such papers as may be required to conduct business necessary for the promotion of the Society. The Treasurer shall provide written report to the Board and/or the membership and give an annual account of the financial records during a general meeting of the Society or at other times as directed by the Board of Directors.

ARTICLE VI – Committees

All Committees shall be established and dissolved as deemed appropriate by the Board of Directors.

ARTICLE VII – Nominations

Nominations shall be solicited four weeks prior to the General Meeting. Nominations will be accepted until ten (10) days prior to the General Meeting.

ARTICLE VIII – Amendment of the Bylaws

The bylaws may be amended at any annual meeting or special meeting as recommended by the Board of Directors and approved by the majority vote of those members casting a vote. Copies of the proposed amendments shall be provided to the general membership not less than ten (10) days prior to the annual meeting or special meeting called for such purpose.

ARTICLE IX – Dissolution

Upon the dissolution of this corporation, its assets remaining after payment, or provision for payment of all debts and liabilities of this corporation shall be distributed to Lakes Area Humane Society in Alexandria, MN within the meaning of section 501(c)3 of the Internal Revenue Code or shall be distributed to the federal government, or to a state or local government, for public purpose. Such distribution shall be made in accordance with all applicable provision of the law of the State of Minnesota.

ARTICLE X – Effective Date

The bylaws are effective upon their adoption and supersede all former bylaws of this Society.

[Adopted 2003; Revised March 2006; Revised April 2013]

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